Privacy policy

Last updated November 9, 2026

DocuClue Business is a phone app made by DocuClue. It brings our small business tools (Quotes, Mileage, Books, Renewals, Rent, Crew, Upkeep, Forms and Warranty) into one app with one sign-in. This page explains what the app keeps, who can see it, and how to delete it.

Signing in

You sign in with your email address and a 6-digit code we email to you. We keep your email address. If you choose to set a password for the app, it is stored only as a one-way hash, and it can only be set after you've signed in with a code. The app keeps a sign-in key in your phone's secure storage so you stay signed in; signing out removes it. Under Account, Sign out everywhere else signs you out on every other phone and every DocuClue website, and changing your password does the same. If you also use a tool on its website with a password, that password is separate and also stored only as a one-way hash.

What each tool keeps

Each tool keeps only what you add to it, in your account for that tool:

• Quotes: your business details (name, address, logo, signature and the payment details you choose to show) and the quotes and invoices you write, including your clients' names, emails and addresses.
• Mileage: trips, vehicles, car expenses and receipt photos.
• Books: money records, accounts, budgets, savings plans, bills and settings.
• Renewals: documents, expiry dates, notes and photos, and the names and emails of anyone you ask us to remind.
• Rent: rental units, addresses, tenant names and contact details, rents, payments, expenses and notes.
• Crew: the names, phone numbers, emails and pay rates of the people on your crew, your jobs and their addresses, and the times each person clocks in and out. Crew doesn't collect locations.
• Upkeep: homes, addresses, maintenance jobs, dates, costs and notes.
• Forms: the forms you make, and for each signed copy what the person typed, their signature, the date and time, the wording they signed, their browser's description of itself and a one-way code made from their network (not their IP address), as a record of how it was signed.
• Warranty: the things you add: names, stores, dates, prices, serial numbers, links, notes and receipt photos.

The home screen shows a short summary from the tools you picked, such as an overdue invoice or rent that's late. It is read from those tools each time you open it and isn't stored anywhere else.

Who can see it

Your records are visible only to you, and to people you add to your own account where a tool allows it. Something leaves your account only when you send it: a quote, invoice or receipt you email or share, a form link you give out, a document link you share, or a reminder you ask us to send to someone. Anyone with a link you share can see that one item.

People in your records. Your clients, tenants, crew and people who sign your forms are in your records because you added them. We don't contact them unless you send them something, or, for Crew, unless you give them their clock-in link.

Location

Only Mileage uses location, and only if you turn on trip recording. When it's on, the app uses your phone's location, including in the background while a trip is recording or while automatic trips are switched on, to measure the distance you drive. Those GPS points stay on your phone and are never sent to us. To show street names for a drive, the phone looks up its start and end points through the phone's own map service (Apple on iPhone, Google on Android), under that company's privacy policy. When you log a drive, only its date, distance and the start and end street names are saved to your account. You can turn recording off at any time in Mileage or in your phone's settings. No other part of the app asks for your location.

Camera and photos

The app uses the camera or your photos only when you choose to add a picture, such as a receipt, a document or your logo. In the phone app, those photos are kept on your phone, in the app's own storage, and not on our servers.

Notifications

If you allow notifications, we store a notification token for your phone so a tool can send the reminders and alerts you've asked for. Turning notifications off in your phone's settings stops them.

Payments

There are no purchases inside this version of the app. Some tools offer a paid plan on their websites, paid through Stripe; we never see or store your card number.

Who helps us run it

We share data only with the services that run the app, and only what each one needs: Cloudflare (hosting, the database and file storage), Resend (sending emails, including sign-in codes), Expo (delivering phone notifications), Stripe (website payments) and Apple or Google for street names in Mileage, as above. Your data may be stored and processed in Canada, the United States or other countries where these services operate. We don't use AI services to read your records. We never sell your data, use it for advertising, or show ads.

Usage counts

We count simple events, such as how many records were added or that someone signed in, and note the type of device and app version. Website visits are counted without cookies. Messages you send us are kept so we can answer them.

Backups

Each tool can save a copy of your account as a file. You choose where it goes, for example your phone, iCloud Drive or Google Drive, and we never see it there.

Deleting your data

In the app, tap the round button at the top of the home screen, then Delete my account. That deletes your account and everything in it from every tool. It is removed from the live database and file storage straight away, and from backups within 30 days. You can also email us from the address on your account and we will remove it.

Children

The app is for adults running a business or household. It isn't meant for children, and we don't knowingly collect a child's own information. A parent or guardian can sign a form for a child in Forms; that copy belongs to the business that made the form.

Questions

Email support@docuclue.com. A person reads every message.